Media Advisory Note : Africa Fertilizer and Soil Health (AFSH) Summit

1. ACCREDITATION FOR JOURNALISTS BASED OUTSIDE KENYA

Accreditation is required for all media who wish to cover the Africa Fertilizer Soil and Health Summit. Media accreditation is strictly reserved for media professionals (print, photo, radio, television, film/documentary, news agencies and online media) who represent a bona fide media organization, and have a valid accreditation in their home countries.

Journalists should apply through online registration system on the AU website:

https://accreditation.au.int/en/media-accreditation/AFSH24

Confirmation of receipt of application will come from the ICD, while confirmation of accreditation will come from the Government of the Republic of Kenya, which is hosting the summit.

Once journalists receive confirmation of accreditation, they should print it, along with their application documents and passport. All accredited journalists should fill the online visa application using the Government of Kenya portal www.evisa.go.ke.

Required documents to accompany application form

• Passport size head and shoulder photograph in colour, not more than six months old;

• A letter of assignment on official letterhead of your media organization signed by the Editor-in-chief indicating name of representative and duration of stay.

• Copy of a valid professional press card or equivalent assignment letter from the media house (for technical team)

It is advisable to carry hard copies of all the required documents in case of any necessary checks. Applications should reach the Directorate before 25^th April, 2024.

For further Inquiries regarding the online media registration contact:

Mr. Molalet Tsedeke, Media Center Coordinator, Information and Communication Directorate; AU Commission; Tel. +251-115 182014; WhatsApp+251-911-630631; E-mail: Media@Africa-union.org ; molalett@africa-union.org

2. ACCREDITATION FOR MEDIA PERSONNEL BASED IN KENYA

All media personnel operating from/within Kenya must fill in and submit a registration form that is available at https://eventsaccreditation.go.ke/event/38/ by 30^th April, 2024. The application must be provided before the deadline set by the authority. Please contact the following officials for details:

Mr. Felix Anyona

Accreditation Centre

Telephone: +254 725 539864

Email: accreditationkenya@gmail.com

3. WHAT TO DO IN KENYA

Journalists will need to get two badges:

• The Government press badge will be issued by the host authorities. This involves being photographed before the card is processed. This badge will allow access into the conference compound.

• The Accreditation Centre will be located Charter Hall, Nairobi which is located around the KICC. It will be open for the issuance of access badges from:

Date: 26^th April – 6^th May, 2024

Time: 0800hrs to 1800hrs

Venue: KICC

Date: 6^th May – 9^th May, 2024

Time: 0800hrs to 1800hrs

Venue: Charter Hall Nairobi

• AU Conference Badge: After getting the government issued press badge, journalists will be issued a conference badge by the African Union Commission at the press center. This badge will give them access into the conference and media rooms during the meeting.

• Journalists are advised to make sure they arrive in Kenya in good time so as to have the documentation done before the meetings start.

• Journalists are also advised to arrive at summit venues early to ensure that they clear all entry procedures before the meetings start.

4. YELLOW FEVER CARDS

4.1. Yellow Fever vaccination certificates will be required from delegates coming from countries with risk of yellow fever transmission or who have transited through countries with risk of yellow fever transmission for 12 or more hours or anybody from a country currently reporting an active or on-going outbreak of yellow fever. Travelers should be vaccinated at least ten (10) days before travel. Refer the link below for countries require for yellow fever vaccination certificate: www.health.go.ke

5. 5. CUSTOMS CLEARANCE FOR MEDIA EQUIPMENT

Accredited media personnel bringing technical equipment with them to Kenya will be subjected to full Customs Control. Journalists are requested to send their list of equipment together with their application for accreditation. Media equipment form is available on the summit accreditation page: https://au.int/en/announcements/20240330/media-announcement-africa-fertilizer-soil-and-health-afsh-summit

Mr. Henry Wambuma,

Director, Protocol: Tel. 07175588885

6. MEDIA FACILITIES

A media center with facilities for print, online and electronic media will be available at the summit venue. Access to media facilities will be available only to accredited media representatives.

7. INTERVIEWS WITH AUC LEADERSHIP

The Information and Communication Directorate will help media to arrange interviews with the leadership of the AU.

Journalists wishing to conduct interviews during the Africa Fertilizer Soil and Health Summit should submit their requests to Mrs. Esther  Azaa Tankou, Head of Information Division at the AUC; YambouE@africa, and/or Mr. Molalet Tsedeke; Media Coordinator; Information and Communication Directorate; Tel/WhatsApp +251-911 630 631; Molalett@africa-union.org.

8. PRESS CONFERENCES

Briefings by the AUC leadership and leaders of the various African Union organs and programmes will take place at the meeting venue. The AUC will organize press conferences of the AUC and other AU organs. The schedule of the press conference will be posted in advance and will be available in the media center. A WhatsApp text message will also be sent to their mobile phone, if a mobile number has been provided.

9. MEDIA COVERAGE OF THE MEETINGS

Opening and closing sessions of the meetings are open to journalists. Numbers will depend on availability of space within the meeting rooms. Entry will be on a first come first served basis.

A briefing session will be held prior to the summit commencement to ensure all attending media understand the entry procedures, as well as the various opportunities to access information. A media advisory will be circulated regarding the time and date of the briefing.

10. LIVE STREAMING

Opening sessions of the statutory meetings and press conferences will be streamed live from 7-9 May 2024. The Schedule for the live streaming will be shared in due course.

11. TELEPHONE

Telephone SIM cards will be available at the summit venue on a commercial basis.

12. TELEVISION AND RADIO

Media will be notified if live links to their national broadcasters will be available. The Government of Kenya and the African Union will apply the pool system of media coverage. Journalists will be able to access live feeds, including images from a duly identified host broadcaster. (Details of the broadcaster to be provided in due course)

Inquiries in this regard should be sent to Mr. Molalet Tsedeke on: Molalett@africa-union.org; Tel. +251-11 5182014. Cell: +251-911-630-631; and Lucy Kawira on mfapresskenya@gmail.com; mfapress@mfa.go.ke Cell: 254 717 438749

13. ACCOMMODATION

Accommodation will be on self-arrangement basis. Journalists are advised to make their booking early to avoid last minute inconveniences. For accommodation and hotels please refer to the Protocol and Administrative Guidelines that will be soon available on: https://au.int/en/AFSH-2024

14. SUMMIT COMMUNICATIONS ENQUIRIES

Enquiries on the arrangements made for the media for the summit should be directed to Mrs. Wynne Musabayana, Head of Communication at the AUC, E-mail: MusabayanaW@africa-union.org

For further information:

Information and Communication Directorate, African Union Commission I E-mail:DIC@africa-union.org
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Hashtag : #AFSH24

Learn more at:

http://www.au.int

https://au.int/en/AFSH-2024